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The value payable system is
designed to meet the requirements of persons which wish to
pay for articles sent to them at the time of receipt of
the articles or of the bills or railway receipts relating
to them, and also to meet the requirements of traders and
others who wish to recover, through the agency of the Post
Office the value of article supplied by them.
Value payable articles:
Registered Parcels, registered letters, registered book
packets and newspapers prepaid with postage of newspaper
rates of postage and with registration fee may be
transmitted by the inland post as value payable postal
articles, provided that the amount specified for
remittance to the sender in the case of any such postal
article does not exceed Rs.1,000/- and provided that such
parcels, letters and packets do not contain coupons,
tickets, certificates of introduction designed for the
sale of goods on what is known as the “Snowball System”.
Declaration:
No such postal article as aforesaid will be accepted at
any post office for transmission by post as a value
payable postal article unless the sender declares that it
is sent in execution of a bona fide order received by him.
At any post office notified from time to time in this
behalf by the Director General, the sender will in
addition be required to declare that the article is one
the transmission of which by post as a value payable
postal article is permitted. No postal article as
aforesaid will be accepted at these offices without such
further declaration.
EXPLANATION: An article may be sent by the value
payable post even though it possesses no intrinsic value.
Thus legal documents, bonds, policies of insurance,
promissory note railway goods and parcel receipts, bills
of leading or ordinary bills for collection may be sent as
value payable postal articles. In the case of a railway
receipt of bill of leading sent as a value payable postal
article, it will be sufficient for the purposes of this
rule if the article to which railway receipt of bill of
leading relates has been sent n execution of a bona fide
order. In the case of the other documents specified the
documents must be sent in execution of a bona fide order
to send the document itself.
Post Office from and to which V.P. article may be
sent:
Value payable postal articles can be posted at any
post office that is a money order office (with a few
exceptions) for transmission to any other post office that
is a money order office. All post offices are money order
offices except those that are distinguished in the list of
post offices given in Part-III of this Guide by the letter
‘D’ opposite their names.
Manner of Posting
(1) Every postal article intended to be transmitted by
post as a value payable postal article must be presented
at the post office with the prescribed printed form in
which the sender must specify the sum to be remitted to
himself full in the required entries (in ink) and sign the
declaration required by clause 188. The sender must also
write clearly on the face of the article itself:
(a) in the upper left hand corner the letters “VP”
followed by an entry in figures and words of the amount
for remittance to himself and
(b) in the lower left hand corner – his own name and full
address
NOTE: The sender’s name and address may be
indicated by clear impression of a stamp on the value
payable articles.
(2) Value payable articles will not be accepted unless the
town of payment shown in the value payable money order
form is the one where the article has been booked.
(3) A receipt will be given to the person who preset the
article.
Booking of value-payable articles in Bulk:
A procedure similar to that indicated in clause 167
for registered articles is available for the convenience
of firms and other institutions posting at least ten
uninsured value payable articles daily. No extra charge
will be levied for this facility. Enquiries of Post regard
should be addressed to the local Superintendent of Post
Offices.
Conditions:
(1) No article will be accepted at any post office for
transmission by post as value payable postal article if it
is so small or so covered with writing or sealing wax on
the address side or otherwise made up in such a manner as
to render it impracticable to affix to the article the
prescribed official labels of the Post Office.
EXPLANATION: This rule does not apply to an article
which has an address labeled to it, provided that the
label is not so small or covered with writing on the
address side as to render it impracticable to affix to
that side the prescribed official labels of the Post
office.
(2) No article on which the amount specified for recovery
from the addressee exceeds Rs.100/- will be accepted at
any post office for transmission by post as value payable
postal article unless it is insured for at least the sum
specified for remittance by the sender.
EXPLANATION: This rule does not apply to value
payable letters containing Railway receipts, bills,
invoices, documents, etc. of no intrinsic value and to
value payable packet containing printed papers, books,
etc., sent under book packet rates.
Payment to Sender: When the amount due is recovered from
the addressee, the sum for payment, to the sender will be
remitted to him by means of money order.
Detention in office of delivery and levy of demurrage:
If the addressee of a value payable postal article omits
to take delivery of it within 7 days following the date of
its first presentation or the date of delivery to him or
to his accredited agent of an intimation of its arrival,
the article will be returned to the sender on the 8th day:
Provided that if in the meantime the addressee has applied
in writing to the post office for detention of the article
for a further period not exceeding seven days beginning
with the said 8th day and pays the prescribed fee the
article shall not be returned to the sender until the
expiration of the further period covered by the
application. Any fee so paid shall in no circumstances be
refunded.
(2)When a value payable Postal article is returned to the
sender under sub clause (1) the sender will be required to
pay any charges that may be due on it and to acknowledge
receipt of the article by signing the form presented by
the postman. In no circumstances will any fee or fees
prepaid by the sender be refunded.
Insurance of VP articles: The value declared for insurance
need not correspond with the amount specified by the
sender for remittance to himself. Thus in the case of a
watch returned after repairs per value-payable post to its
owner, the amount to be remitted to the sender of the
watch would be only the cost of repairs while the sum
insured would represent the value of the watch itself.
Complaints regarding value payable articles:
(1) Wherever the sender article addressee of a value
payable postal article makes a complaint regarding the
delivery of or payment for, the value payable postal
article, he will be entitled to have an enquiry made by
the post office on paying the prescribed fee. The fee will
be paid by means of a postage stamps or stamps affixed to
the letter of complaint. This fee will be refunded in
cases where the complaint was found to be well grounded.
(2) The complaint will be required to furnish full
particulars regarding each value payable article to which
the complaint refers and to pay the prescribed fee in
respect of each article. No complaint will be attended to
unless made within six months of the date of posting of
the value payable article. The result of the enquiry will
be communicated by letter.
(3) When a complaint is made regarding payment for a V.P.
article the V.P. money order will not be produced unless
and allegation of fraud or receipt practiced on the sender
is put forward, and the V.P. money order will only be
available for inspection at the post office at which the
Department finds it convenient to permit examination.
(4) If a complaint is made by the addressee immediately
after the receipt of a value payable postal article, that
it was sent dishonestly or fraudulently the Head of the
Circle may if he is satisfied that there are prima facie
grounds for believing that the value payable postal
article was sent with the intention of defrauding the
addressee, withhold the payment to the sender of the money
recovered from the addressee. If after making such
enquiries as may be necessary, he is fully satisfied that
the value payable postal article was sent with this
intention he may order the return of the article to the
sender and refund to the addressee the sum of money
recovered from him on delivery of the value-payable postal
article.
EXPLANATION: Impression of a stamping machine made
b a competent authority shall be tantamount to affixing
stamps of corresponding value.
Responsibility of the Post Office:
The Central Government shall not incur any liability in
respect of the sum specified for remittance to the sender
in respect of a value payable postal article unless and
until that sum has been received from for remittance to
the sender in respect of a value payable within six months
from the date of posting of the article.
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